Below is the sample cover letter of an employed Indian visiting to Spain. 

May 18th, 2018

The Honorable Consulate,

Embassy of Spain,

12 Prithviraj Road,

New Delhi 110011
India

Re: Application for the Schengen Visa for Tourism from 24 July 2018 to 6th Aug 2018 (Self-Sponsored)

Dear Sir/Madam,

I wish to apply for a Schengen visa for a planned vacation in Spain from July 24th to Aug 6th, 2018. I am applying through your Honorable Consulate, as I am travelling to Spain only so my point of entry and exit will be Spain.

I am travelling with my wife, Mrs Nupur Garg. Tourism is the main purpose of our visit. I am the bearer of all our expenses. I have already booked my own flights and hotel accommodations.

I am currently employed at HCL Pvt. Ltd, Noida, Uttar Pradesh since January 2018 and holding the position of Assistant Manager. My vacations from work has already been approved for the whole duration of this trip.

Please, find the following documents to support my visa application enclosed:

  1. Application form, duly dated and signed with passport-size photographs
  2. Original & Copy of my passport (Passport No. XXXXXXXX)
  3. Copy of my previous expired Passport (YYYYYYYY)
  4. Copy of govt IDs – Aadhar card and pan card
  5. Travel Insurance with benefit coverage of USD 1,00,000 for each person travelling
  6. E-ticket reservations for my flights
    1. New Delhi to Madrid on July 24th, 2018 – Etihad Airways Flight No. XYZ
    2. Barcelona to New Delhi on August 6th, 2018 – Aeroflot Flight No. X
    3. Seville to Ibiza on July 31st, 2018 – Vueling airlines
    4. Ibiza to Barcelona on August 3rd, 2018 – Vueling airlines
  7. Hotel booking reservations as proof of accommodation for the entire period
  8. Evidence of Employment:
    1. Current Employer:
      1. No objection certificate from the employer
      2. latest salary annexure
      3. Company photo ID card
      4. last 3-months’ salary slips duly signed and stamped by HR
  9. Proof of Income:
    1. Income tax return for last 3 years
    2. Bank statement of last 12 months duly signed and stamped by the respective bank
    3. Statement of my Fixed Deposits savings duly signed and stamped by the respective bank
    4. Copies of the sale deeds of two immovable registered properties on my name
  10. Wife’s and Daughter’s Aadhar cards on which my name is endorsed 

Below is the break through itinerary for my trip and what I intend to pursue:

  • July 24th, 2018: – Flights from New Delhi to Madrid via Etihad Airways
  • July 25th,2018 – July 27th, 2018: – Madrid
    • Accommodations: – Hotel Radisson Blu
  • July 27th, 2018: – Transfer from Madrid to Seville by train
  • July 27th,2018 – July 31st, 2018: – Seville
    • Number of Days: – 4
    • Accommodations: – Hotel Becquer
  • July 31st, 2018: – Transfer from Seville to Ibiza by Vueling airlines
  • July 31st,2018 – August 3rd, 2018: – Ibiza
    • Number of Days: – 3
    • Accommodations: – The Marfil Hotel
  • August 3rd, 2018: – Transfer from Ibiza to Barcelona by Vueling airlines
  • August 3rd, 2018 – August 6th, 2018: – Barcelona
    • Number of Days: – 3
    • Accommodations: – The Ciutadella Hotel
  • August 6th, 2018: – Return to New Delhi from Barcelona airport via Aeroflot

I trust that you will find everything is in order, and I remain at your disposal for any further information. For any questions or clarifications, please feel free to contact me anytime.

Yours Sincerely,

Naveen Garg
KG Marg

New Delhi-110059

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